Registration
Registration is OPEN for Attendees and Booth Staff (those attending with an Exhibiting Company). Please see the Registration Forms below. Speakers must register through the Speaker Service Center (Speaker login will be provided by SAME's Education Team)
*Government Registration Rates have changed, effective 7.29.25.*
| Early Fee: through July 1 |
Regular Fee: July 2 - Sept 1 |
Onsite Fee: Sept 2 - Sept 10 |
||||
|---|---|---|---|---|---|---|
| Full Conference: | Member | Non-Member | Member | Non-Member | Member | Non-Member |
| Large Business | $550 | $699 | $650 | $799 | $800 | $949 |
| Medium Business | $500 | $659 | $600 | $759 | $750 | $909 |
| Small Business | $450 | $609 | $550 | $709 | $700 | $859 |
| Industry Young Professional* | $450 | N/A | $550 | N/A | $700 | N/A |
| Academia, Non-Profit, Fully Retired | $450 | $609 | $550 | $709 | $700 | $859 |
| Uniformed Service/Govt | $0 | $25 | $0 | $25 | $0 | $25 |
| Student (FT Undergraduate) | $0 | N/A | $0 | N/A | $0 | N/A |
| Speaker/Moderator: Private Industry, Academia, Non-Profit, Fully Retired | $375 | $499 | $375 | $499 | $425 | $529 |
| Speaker/Moderator: Uniformed Service/Govt | $0 | $0 | $0 | $0 | $0 | $0 |
**To qualify as a Gov't Civilian, you must be directly employed by a Government agency.**
SAME recognizes the company business sizes based on the following employee count:
Small Business: 100 employees or less
Medium Business: 101- 2,000 employees
Large Business: 2,001 employees and more
Young Professionals are those aged 39 and younger; membership and birth date required to qualify for YP rates. YP status must be designated in the member record.
SAME Membership Pricing:
(One-year membership; memberships are non-refundable)
| Regular Memberships | |
|---|---|
| Private Sector | $150 |
| Uniformed Service/Government | $75 |
| Non-Profit | $75 |
| Academic Institution | $75 |
| Fully Retired (not working in public or private industry) | $75 |
| Young Professional Memberships (aged 39 and younger; birth date must be provided to qualify) |
|
|---|---|
| Private Sector | $100 |
| Uniformed Service/Government | $50 |
| Non-Profit | $50 |
| Academic Institution | $50 |
| Full-time Undergraduate or High School Student (aged 25 and younger) | $0 |
**Please Note: All individuals onsite at the Indo-Pacific RegionSummit must be eighteen (18) years of age or older. There are no exceptions to this policy.**
What Your Registration Includes:
Full Conference Registration: All General and Education Sessions, Monday evening Ice Breaker Reception, Tuesday evening Networking Reception, Tuesday and Wednesday breakfast, access to Exhibit Hall during show hours with Networking Lunch on Tuesday & Wednesday.
Exhibit Hall Only Registration: Exhibit Hall access (including set-up and tear-down), Tuesday Evening Ice Breaker Reception, Meals in the Exhibit Hall, Networking Reception in Exhibit Hall on Tuesday. Please note: This registration type is available to exhibiting companies ONLY.
Please Note: Full Conference registrations are also available on the Exhibitor and Speaker Registration Forms. Booth Staff registrations will receive access to exhibit hall during set-up/tear-down/show hours.
Payment Methods
Registrations can be paid by credit card, by ACH, or by check and must be paid in full within 10 business days of registration. Details for payment are available on the registration Invoice. All balances due must be paid prior to the start of the conference to receive badge and conference materials. Payment by check will not be available after August 22, 2025, to allow for mailing and processing time. *Check payments must be received and processed by Friday, September 5, 2025.*
Cancelation and Refund Policy
Cancelations will be accepted through August 8, 2025, and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $100.00 for individual registration. If your registration fee is $0.00, you will not be charged a cancelation fee if you cancel. SAME regrets that refunds cannot be issued after August 8, 2025, or for no-shows, except for Government attendees. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference; instructions are below.
The cancelation fee and deadline do not apply to government registrations. Government registrations will receive full refunds at any time.
Registration Transfer
Registration Transfer:
To transfer your PAID registration to someone else in your company, please have the substitute register for IPRS. When they get to the Payment page, click the down arrow for the “Payment Method” and select “send invoice” from the menu. Complete the Registration, but do not pay. Then, send an email to registration@same.org when this is completed to request the transfer. The original registration will be canceled and the fee paid will be transferred to the substitute’s registration. *If the substitute’s fee is different (member vs non-member and/or Advanced, Regular, or Last Chance vs Early fees) the difference will be charged.*
To transfer a Complimentary Exhibitor Full Conference registration, the process is different. Please send an email to request that the original registration be canceled. Once it is canceled, the substitute can register and select the Complimentary Exhibitor registration item.
*Transfer requests must be received by 5:00 p.m., (EST) on Friday, September 5, 2025. After this deadline, transfers must be completed onsite at the Help Desk.*
